Virtual Administrative Assistant, Controller Group
Your Role
We’re looking for a self-motivated, high energy Administrative Assistant who will be responsible for ensuring the coordination of Controller operations, procedures and resources to facilitate organizational effectiveness. This support role works with all the Controllers within the organization to ensure efficient workflow within the group. The position requires the ability to communicate professionally and clearly with all internal and external clients.
How you will contribute
Here’s what we are seeking in our Accounting Specialist and the minimum requirements you must have to qualify for the position:- Track client calls, verify call notes are documented properly, and take call notes when necessary
- Conduct staff time sheet reviews and approvals
- Assist with resource planning related to staffing assignments
- Run and analyze various reports, such as productivity reports
- Verify all completed financial reports are sent and filed
- Monitor status of tasks for Accounting Team to ensure all deliverables are completed in a timely manner
- Keep track and renew all training and license requirements for Controllers
- Updated policies and procedures as directed
- Ensure all staff performance reviews are scheduled and completed in a timely manner
- New Client Setup within project management software
- Maintain closing schedules for clients
- Keep Controllers informed of important information and any significant issues that arise
- Anticipate the needs of others in order to ensure a seamless and positive experience
- Look for efficiencies where possible to enhance current processes
- Perform other duties as assigned, including special projects and ad-hoc requests
Essential Skills and Experience:
- Excellent verbal and written communication are essential
- Self-motivation and independent thinking. Is resourceful and proactive, with the ability to analyze and monitor internal processes for operational efficiency.
- Proven ability to multi-task, while adhering to deadlines and prioritizes accordingly.
- Ability to maintain confidentiality
- Ability to work independently in a virtual environment
- Comfortable interacting on webcam
- Strong technical skills
- Keen attention to detail and high level of accuracy
- Knowledge of Microsoft Office (Outlook, Word, Excel)
- Strong customer service skills with both internal and external customers
- Ability to work in a fast paced, ever changing environment
Minimum Education and Training Required:
- High school diploma
- Minimum two years administrative experience
- Previous experience in a CPA firm, or related field is preferable, but not required
- Proficiency in Microsoft Office including Excel, Word, and Outlook